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Executive Assistant to the Director

DIRECTOR’S EXECUTIVE ASSISTANT (EA)

The Centre for Social Justice is an independent think-tank, established to put social justice at the heart of British politics. Moved by shocking levels of disadvantage across the nation, it studies the root causes of Britain’s acute social problems in partnership with its Alliance of over 350 grassroots charities and people affected by poverty. This enables the CSJ to find and promote evidence-based, experience-led solutions to change lives and transform communities. The CSJ believes that the surest way to reverse social breakdown – and the poverty it creates – is to build resilience within individuals, families and the innovative organisations able to help them.

The CSJ is seeking an enthusiastic, motivated, highly organised Executive Assistant to support our Director. The role requires impeccable attention to detail and interpersonal skills. The successful candidate will work closely with the Director and with key stakeholders and will be expected to maintain confidentiality and work quickly and efficiently.

OVERVIEW

The EA is responsible for managing the Director’s diary smoothly and effectively to achieve the most valuable use of time and deal with correspondence on the Director’s behalf. The EA is also responsible for any ad hoc support including making travel arrangements, writing event briefs, drafting agendas and taking minutes with access to highly sensitive documents which must be handled appropriately.

KEY RESPONSIBILITIES

Diary management and Director support:

 

  • Arranging and prioritising meeting requests and invitations for the Director both internally and externally. Presenting the diary in a clear manner and ensuring meetings booked in are a valuable use of the Director’s time.
  • Provide thorough meeting preparation in a timely manner varying from travel arrangements to attendee bios.
  • Managing correspondence on behalf of the Director and CSJ; including drafting letters, emails and responding to queries and speaker requests.
  • Taking both incoming and outgoing calls on the Director’s behalf.  
  • Liaising with external bodies the Director supports.
  • Gathering research and writing briefings in advance of speeches and media appearances.
  • Prioritising workload effectively whilst maintaining availability for pressing tasks from the Director as and when required.
  • Processing, submitting and tracking expenses for the Director.
  • Preparing tea and coffee for Director’s meetings.
  • Supporting the CSJ Advisory committees; including arranging periodical meetings between the Director and Advisors, inviting Advisors to CSJ events and providing ad hoc administrative duties.
  • Further duties include reception cover, event support and general office duties.

 

Hours: Full time

Salary: Dependent upon experience

Report to:Director

 

APPLICATION DETAILS:

 Please submit a cover letter clearly explaining why you should be considered for this role with an up to date Curriculum Vitae.

Please submit applications via email to recruitment@centreforsocialjustice.org.uk with ‘EA Application’ as the subject header. The closing date is 10.00am on Wednesday, 24 September 2014.

We may appoint this role prior to the closing date if a suitable applicant is found.

Further information on this role can be downloaded here.